Privacy Policy

Mantello Kia Fawkner is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Mantello Kia Fawkner manages personal information. It is structured as follows:

1. Personal information Mantello Kia Fawkner collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Mantello Kia Fawkner and complaints
10. Changes to Privacy Policy

1. Personal information Mantello Kia Fawkner collects

The main types of personal information Mantello Kia Fawkner collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Mantello Kia Fawkner such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Mantello Kia Fawkner's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Mantello Kia Fawkner's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Mantello Kia Fawkner's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Mantello Kia Fawkner.

Mantello Kia Fawkner collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Mantello Kia Fawkner keeps of telephone calls, or emails received, or messages sent to Mantello Kia Fawkner or posted on Mantello Kia Fawkner's pages on social media);
• Mantello Kia Fawkner's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Mantello Kia Fawkner collects personal information in connection with running its business directly from the individual concerned. On occasion Mantello Kia Fawkner may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Mantello Kia Fawkner stores personal information in electronic and paper form.

Mantello Kia Fawkner uses and discloses personal information as follows:

• to source vehicles and sell them to Mantello Kia Fawkner's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Mantello Kia Fawkner's customers and prospective customers;
• to obtain products, services or information from Mantello Kia Fawkner's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Mantello Kia Fawkner knows about them);
• to operate and manage Mantello Kia Fawkner's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Mantello Kia Fawkner. For example, Mantello Kia Fawkner may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Mantello Kia Fawkner also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Mantello Kia Fawkner uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Mantello Kia Fawkner uses in the operation of the computer program is browsing history on Mantello Kia Fawkner's websites, name, contact information, and other information you may input into Mantello Kia Fawkner's websites. The level of human oversight Mantello Kia Fawkner provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Mantello Kia Fawkner's staff.

4. Cookies

Mantello Kia Fawkner uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Mantello Kia Fawkner's web server. Mantello Kia Fawkner may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Mantello Kia Fawkner's platforms and those social media platforms. Mantello Kia Fawkner's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Mantello Kia Fawkner's website.

5. Links to other websites

Mantello Kia Fawkner's website may contain links to third party websites. Mantello Kia Fawkner does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Mantello Kia Fawkner and do not wish to receive these communications from Mantello Kia Fawkner in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Mantello Kia Fawkner.

7. Overseas transfers

Mantello Kia Fawkner's website/s are hosted in Australia. On occasion, a third party service provider Mantello Kia Fawkner engages or that Mantello Kia Fawkner is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Mantello Kia Fawkner holds about them by contacting Mantello Kia Fawkner during business hours on (03) 9359 1333 or via the contact page.

Mantello Kia Fawkner may require an individual making a request to verify their identity before processing their request.

Mantello Kia Fawkner will aim to respond to all requests promptly and within 30 days.

Mantello Kia Fawkner may refuse a request where permitted or required by law. Mantello Kia Fawkner will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Mantello Kia Fawkner and complaints

If you have any queries, concerns or complaints about how Mantello Kia Fawkner handles your personal information please contact Mantello Kia Fawkner during business hours on (03) 9359 1333 or via the contact page. Mantello Kia Fawkner may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Mantello Kia Fawkner can understand the nature of your concern. In most cases, Mantello Kia Fawkner will ask that you put your request in writing.

Mantello Kia Fawkner takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Mantello Kia Fawkner's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (03) 9359 1333
• Mailing Address: 1263 Sydney Rd, Fawkner, VIC, 3060

10. Changes to Privacy Policy

Mantello Kia Fawkner may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.